Documentation

SHELCO COMPLIANCE SOLUTIONS DOCUMENTATION SERVICE

Complying with transport regulations requires a business to have a well-documented suite of management systems to underpin the company’s decision making and operating procedures.

Root cause analysis in addressing audit non-conformances can often be traced to a business not having a documented management system properly implemented and adhered to by all parties.

At Shelco Compliance Solutions we can help you get sorted and provide you with custom documents that represent and relate to your business and enable repeatable and defendable policies and procedures to support compliance with regulations
How does a business fail to meet documentation compliance?
There are four main reasons:

• No documented systems, policies or processes in place
• Documented systems, policies or processes in place that have gaps and lack detail
• Documented system, policies or processes in place that are not fully understood by management or staff, often resulting in failures to properly implement, or them being ignored
• Documented systems, policies or processes that are no longer relevant or aligned with other systems already in place

THESE ISSUES CAN ARISE IN TWO WAYS

One, a company is not aware of compliance requirements or has turned a blind eye.
Two, has bought a proprietary “off the shelf system”, that on face value, appears to meet compliance needs.

These systems can result in costly, unintended consequences for your business as they are generic in nature and lack detailed relevance to your business, operating model and structure. They are difficult to adopt and require additional work in order to be relevant. These systems can also catch out companies in Audits when they don’t understand the content or where to find the specific information contained within them when asked.

• At Shelco Compliance Solutions we do things differently.
• We aim to take the guess work out of your documentation requirements and provide a bespoke service that:
• is compliant to the regulations
• meets the company requirements and expectations is easy to implement and use (user training can be provided)
• is custom designed with the client’s logo, images and input
• is professional in appearance and quality
• is easily maintained and modified as needs evolve
• provides access to on-going service and support

The following are examples of customized documents and systems that Shelco Compliance Solutions has provided to clients to meet their compliance requirements:

• Detailed Policies & Procedures
• Drivers Manuals
• Training Material & Assessments
• Run Sheets & Route Plans
• Repair Request Manuals & Servicing Schedules
• Work Instructions & Communication Documents
• Risk Assessments, Safe Work Method Statements or Job Safety Analysis
• Contractor Agreements
• Customised Specific Process Documents
• Audit Schedules
• Archiving Systems
• Transport Management Data Base

No matter what the status of your current compliance documents, Shelco Compliance Solutions can help by providing informative guidance on the way forward, support for your existing systems, or designing a bespoke system to truly reflect your business.

Don’t leave your compliance to chance call Shelco Compliance Solutions today and ease the compliance burden!!